PROFESSIONAL VIRTUAL ASSISTANT

Are you overwhelmed by hundreds of emails? How often do you ping old clients to stir up new business? Are your social media pages outdated or non-existent?

I have an MBA and over 12 years of experience running a successful sales and distribution operation. I have done everything from RFP responses and coordination, to creating and organizing information databases. There are only so many hours in your day, but together we will scale your business and maximize your efficiency. Are you ready to upscale your business and reach your full potential?

Hilary is a highly organized, professional and motivated individual. She takes charge and makes sure goals are achieved.
— Vanesa, Summit State Bank

Here are some examples of how I can help you take your business to the next level: 

MANAGERIAL

  • Hiring & On-boarding: Writing job descriptions, posting openings online, receiving/screening applicants, scheduling interviews, running background checks, completion of on-boarding process. 
  • Spreadsheets: Intermediate to advance Excel tasks: setting up spreadsheets, designing templates, maintaining spreadsheets 
  • Payroll: perform payroll process, help automate your process for better efficiency
  • Financial Reporting: Update profit and loss statements, produce reports for sales and management, etc.

SALES & MARKETING

  • Draft PowerPoint or Prezi presentations
  • Create a cohesive visual brand for your company in print and/or online
    • Design marketing materials & templates such as:
      • Logos
      • Letterhead
      • Business cards
      • Presentation folders
      • S.W.A.G.
    • Email signatures
    • Signage
    • Advertising: print or media
    • Co-branded product with other vendors
    • Clothing
  • Tradeshows
    • Book accommodations:
      • Registration
      • Travel/lodging
      • Meals
    • Literature: prepare, design, print brochures for attendees
    • Display design
      • Create a digital display for TV or computer screen
      • Tablecloths
      • Nametags
      • Product display
    • Details
      • Coordinate making sure all items arrive on time if remote
      • Make sure power is available on-site
    • Follow up with contacts and potential new clients after the show 

ADMINISTRATIVE

  • Mac and P.C. proficient
  • Accounts payable & accounts receivable 
    • Create branded invoice templates
    • Send invoices
    • Process payments
    • Follow up on past due invoices
    • Issue refunds
    • Handle customer inquiries 
  • Expense reports
    • Create template/procedure
    • Record receipts
    • Collect and follow up with employees
    • Produce reports by category
  • Data entry
    • I can type 80+ words per minute
  • Calendar management
    • Creating/managing shared calendars
    • Proficient in Outlook, Google & Apple iCal
    • Scheduling & booking: meetings, appointments, calls
    • Set reminders for upcoming events
  • Database management
    • Leads
    • Quotes
  • Contact management
    • Data entry of contacts into database
    • Updating member or client records
    • Follow up on warm and cold leads
  • Contract management
    • Maintain contracts
    • Follow up on renewals 
  • Meeting preparation
    • Scheduling and coordinating meetings
    • Preparing agendas
    • Note taking during meetings
    • Follow up after meeting, assigning "next steps" & to-do items

MY JOB IS TO MAKE YOUR JOB EASIER. CONTACT ME TODAY FOR A FREE CONSULTATION.